Rental Costs and Fees for Events

Our rates and fees for facility use are below. Please contact our staff directly for any questions.

Please Note: You can download a PDF version of the Rates and Fees Schedule by clicking here...

* STANDARD RATE: This classification is defined as use by a Non-Resident, or any other Business, Group, or Person using the facility for a profit making endeavor.

* NON-STANDARD RATE: This classification is defined as use by a Non-Profit Organization, Taxing or Government Agency, or any Resident Business or Person using the facility. (Proof of residency is required.)

NOTE...The Waxahachie Civic Center shall have the final discretion over all issues regarding rental rates, rules and regulations.

Dance floor and staging charge based on size. (See Additional Fees.)

$1 Per Person Surcharge…Any event that provides food and/or beverage will be charged a $1.00 per person fee.

$1 Per Person Alcohol Surcharge... Any event that provides alcohol will be charged a $1.00 per person fee (in addition to the above listed surcharge).

Booking Policy... 1/2 the room rental and a signed rental agreement is required to book the date. All balances are due 10 business days prior to the first day of your event; however, events booked within 90 days of event date require a non-refundable payment equal to the total room rental fee with the signed rental agreement. Additional deposits may be required.

[NOTE: Payments received to book date will serve as signed rental agreement.]

Cancelation Policy... Cancelation of an event must be received in writing no later than 90 days prior to the event date to receive refund of down payment. A 10% processing fee will be accessed on all canceled events. Any event with a date change will be subject to all processing fees.

Waxahachie Civic Organizations... may rent rooms at the Waxahachie Civic Center at a special discount rate. These civic organizations must meet on a regular weekly or monthly basis and reserve for a period of 12 months in advance.

Move-in/Move-out...A half-day rental will be charged to shows for each day of move-in or move-out.

Additional Fees...
Security Deposit - $200.00 (Paid Separately)
Kitchen Deposit - $ 100.00 (Paid Separately)
Recreational Vehicle / Rental Fee - $ 25.00 per day
Riser or Stage Rental - Quote
     Riser (1' tall) - $10 per 4'x8' panel
     Stage (4' tall) - $15 per 4'x8' panel
Hanging of Banners - $50.00
Additional hanging of items - Quote
Dance Floor - $10 (per each 3'x3' section, max 27'x27')
Bar Station - $25.00
Linens - Available color: black, white & ivory
    lap length - $7.50 each
    floor length - $12.50 each
Stage Lighting - $25.00-$50.00 based on usage
Electrical Surcharge - Quote
    DJ/Audio
    Catering/Decorator
    Party Rentals
Phone Line - $25.00 per day
LCD Projector - $100.00
Internet/WI-Fi Access - $25.00 per day
Screen - $30.00 per day
Microphone
    Wired - $25.00
    Wireless - $50.00
CD Player $30.00
TV/VCR - $50.00 

 

 

What is Required to Use the Facilities at the Waxahachie Civic Center?

As with every quality facility, the Waxahachie Civic Center has requirements and guidelines for use and rental of the facility. For more information, please see the "Policies" portion of the website.

Helpful Forms

Download PDF forms by clicking below:

2017 Bridal Extravaganza Info (click here)

Rules and Regulations (click here)

Rates and Fees Schedule (click here)

Directory of Vendors (click here)

Application/Rental Form (click here)

Map to Civic Center (click here)